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Introduction & Principal Functions (Major Areas of Responsibility):
Introduction
An effective Admin Assistant (AA) builds value for the business by supporting the management and co-workers in such a manner that they are able to more effectively perform in their jobs.
The AA must possess a wide range of skills and knowledge to be truly effective by providing nearly invisible support for the management to help them make the best use of their time and ensure that work is handled efficiently, acting with little need for constant and direct supervision, anticipating needs while managing the day-to-day workflow and prioritizing various tasks/projects. The AA needs to possess a wide range of skills expressed in the following core competencies:
Adaptability:
• Demonstrates flexibility in the face of change
• Projects a positive attitude regardless of changes in working conditions
• Shows the ability to manage multiple conflicting priorities without loss of composure
Organization:
• Time Management - determines the appropriate allocation of time
• Space Management – Effectively manages the workspace (i.e. keeps a clean and organized office, appropriately handles all paperwork, etc.)
• Task Management – Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects, and
Meet critical deadlines
Proactive anticipation of needs:
• Demonstrates the ability to foresee problems and prevent them by
Taking action
• Utilizes analytical skills and a broad understanding of the business to effectively interpret needs
Communication skills:
• Listening skills – Understands that the most important aspect of communication is the act of listening and actively works to improve those skills
• Oral – Speaks with confidence using clear, concise sentences and is easily understood
• Written - Produces well thought‐out, professional correspondence free of grammatical and spelling errors
• Telephone/E‐mail – Uses high quality, professional oral and written skills (as described above) to project a positive image of the business
Client service:
• Interacts professionally with clients, visitors and associates at all times
• Promptly responds to requests with accuracy and a courteous manner
Team player:
• Works as a competent member of the team, willingly providing back‐up support for co-workers when appropriate and actively supporting group goals
Computer/Technical skills:
• Displays proficiency using standard office equipment such as a computer, photocopier, printer/scanner, etc.
• Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills
Judgement:
• Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction
• Swiftly refers problems/issues to the appropriate person(s) when necessary
• Works effectively without constant and direct supervision or guidance
Broad sense of the business environment:
• Demonstrates an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates
Primary Responsibilities:
1. Typing all general correspondence for the DTZ facilities management staff including reports, minutes of meetings and purchase orders (if required).
2. Assist & ensuring project & contractor timesheets are correctly completed and submitted on time.
3. Assist with requisitioning the purchase of “non-contract” items, including office equipment, stationary and consumables.
4. Assist with arranging office services for staff including catering, reception cover, etc.
5. Co-ordinate conference room bookings.
6. Assist in subcontractor payments and compilation of financial information such as month end results and payroll.
7. Arrange travel and hotel bookings.
8. General administration duties including filing, faxing, photocopying, internal & external mail and arranging couriers.
9. Maintaining and updating staff personnel files and records, including training attendance records etc.
Duties listed are inclusive but not limited to other areas as required by the business process.
Key Performance Indicators (The fundamental requirements of the job)
1. Ensure DTZ telephones are answer in an efficient and professional manner.
2. Collate and prepare for presentation payroll returns, in time to meet payment deadlines.
3. Assist with the compilation of monthly reports to include but not limited to, Weekly Operations Report and Monthly Executive Report and Customer contract reports, for submission at the appropriate time.
4. Assist the Accounts team in preparation of the end of month closing documents.
5. Liaise with and confirm employee travel arrangements with individual staff members.
Duties listed are inclusive but not limited to other areas as required by the business process.
Hours of Work
• Working hours are 48 hours per week; however, flexibility will be expected with regard to hours of work to suit the needs of the business / team.
Personal Attributes:
• Self-motivated and a natural team player
• Minimum 5 year’s administrative experience in a large project environment
• Knowledge of ISO systems and document control working within a Quality/H&S framework
• Excellent customer service and outstanding interpersonal skills
• Organized and capable of multi-tasking with attention to detail
• Knowledge of Microsoft applications including Word, Excel and PowerPoint. Knowledge of AutoCAD a distinct advantage.
• English oral & written is necessary and Arabic spoken/written is also a distinct advantage but not essential
frenzhykyle@gmail.com
545039361
---------------------------------------------------------------------------------------------
Urgent opening for sales executive in all over saudi arabia for a reputed stationery distribution company
Transferable iqama and driving lisence must
Prefer Indians.
jobs@bnbgroup.org
Introduction
An effective Admin Assistant (AA) builds value for the business by supporting the management and co-workers in such a manner that they are able to more effectively perform in their jobs.
The AA must possess a wide range of skills and knowledge to be truly effective by providing nearly invisible support for the management to help them make the best use of their time and ensure that work is handled efficiently, acting with little need for constant and direct supervision, anticipating needs while managing the day-to-day workflow and prioritizing various tasks/projects. The AA needs to possess a wide range of skills expressed in the following core competencies:
Adaptability:
• Demonstrates flexibility in the face of change
• Projects a positive attitude regardless of changes in working conditions
• Shows the ability to manage multiple conflicting priorities without loss of composure
Organization:
• Time Management - determines the appropriate allocation of time
• Space Management – Effectively manages the workspace (i.e. keeps a clean and organized office, appropriately handles all paperwork, etc.)
• Task Management – Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects, and
Meet critical deadlines
Proactive anticipation of needs:
• Demonstrates the ability to foresee problems and prevent them by
Taking action
• Utilizes analytical skills and a broad understanding of the business to effectively interpret needs
Communication skills:
• Listening skills – Understands that the most important aspect of communication is the act of listening and actively works to improve those skills
• Oral – Speaks with confidence using clear, concise sentences and is easily understood
• Written - Produces well thought‐out, professional correspondence free of grammatical and spelling errors
• Telephone/E‐mail – Uses high quality, professional oral and written skills (as described above) to project a positive image of the business
Client service:
• Interacts professionally with clients, visitors and associates at all times
• Promptly responds to requests with accuracy and a courteous manner
Team player:
• Works as a competent member of the team, willingly providing back‐up support for co-workers when appropriate and actively supporting group goals
Computer/Technical skills:
• Displays proficiency using standard office equipment such as a computer, photocopier, printer/scanner, etc.
• Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills
Judgement:
• Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction
• Swiftly refers problems/issues to the appropriate person(s) when necessary
• Works effectively without constant and direct supervision or guidance
Broad sense of the business environment:
• Demonstrates an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates
Primary Responsibilities:
1. Typing all general correspondence for the DTZ facilities management staff including reports, minutes of meetings and purchase orders (if required).
2. Assist & ensuring project & contractor timesheets are correctly completed and submitted on time.
3. Assist with requisitioning the purchase of “non-contract” items, including office equipment, stationary and consumables.
4. Assist with arranging office services for staff including catering, reception cover, etc.
5. Co-ordinate conference room bookings.
6. Assist in subcontractor payments and compilation of financial information such as month end results and payroll.
7. Arrange travel and hotel bookings.
8. General administration duties including filing, faxing, photocopying, internal & external mail and arranging couriers.
9. Maintaining and updating staff personnel files and records, including training attendance records etc.
Duties listed are inclusive but not limited to other areas as required by the business process.
Key Performance Indicators (The fundamental requirements of the job)
1. Ensure DTZ telephones are answer in an efficient and professional manner.
2. Collate and prepare for presentation payroll returns, in time to meet payment deadlines.
3. Assist with the compilation of monthly reports to include but not limited to, Weekly Operations Report and Monthly Executive Report and Customer contract reports, for submission at the appropriate time.
4. Assist the Accounts team in preparation of the end of month closing documents.
5. Liaise with and confirm employee travel arrangements with individual staff members.
Duties listed are inclusive but not limited to other areas as required by the business process.
Hours of Work
• Working hours are 48 hours per week; however, flexibility will be expected with regard to hours of work to suit the needs of the business / team.
Personal Attributes:
• Self-motivated and a natural team player
• Minimum 5 year’s administrative experience in a large project environment
• Knowledge of ISO systems and document control working within a Quality/H&S framework
• Excellent customer service and outstanding interpersonal skills
• Organized and capable of multi-tasking with attention to detail
• Knowledge of Microsoft applications including Word, Excel and PowerPoint. Knowledge of AutoCAD a distinct advantage.
• English oral & written is necessary and Arabic spoken/written is also a distinct advantage but not essential
frenzhykyle@gmail.com
545039361
---------------------------------------------------------------------------------------------
Urgent opening for sales executive in all over saudi arabia for a reputed stationery distribution company
Transferable iqama and driving lisence must
Prefer Indians.
jobs@bnbgroup.org
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