A reputed firm in Jubail in Contracting and Trading field looking for an Office Manager on urgent basis 20-4-2017

Visa not Available A reputed firm in Jubail in Contracting and Trading field looking for an Office Manager on urgent basis with well versed in computer skills and good communication skills. JOB DESCRIPTION • Provide wide range of complex office administration and executive support to the management. Prepare, review, route, and follow up on internal and external correspondence. • Gather and analyse information required by the management. • Design and implement office polices. • Establish standards and procedures. • Review and proofread official documentation. • Maintain complex executive diary and planning and scheduling meetings, conferences, teleconferences, and travel arrangements for the president and other staff members. • Take minutes of meetings and route to concerned employees and other stakeholders. • Provide personal assistance to the other executives when required. • Welcome guests and customers and answer or direct inquiries. • Receive and screen incoming calls on priority base preference. • Utilize extensive forward planning and time management of tasks and duties. • Maintain customer confidence and protect operations by keeping information confidential. • Complete ad hoc projects assigned by the management. Create and maintain accurate filing system. • Maintain the office condition and arrange necessary repairs • Organise office operations and procedures. • Manage contract and price negotiations with office vendors, service providers and office lease • Provide general support to visitors • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements) • Liaise with facility management vendors, including cleaning, catering and security services Please send your CV on the following email address. info@tcctrading.net